Calendar & flight board
Members reserve aircraft, instructors publish availability, and dispatchers see a unified board of every upcoming sortie.
Why ContactGround
Flight ops, maintenance, and billing finally live in one workflow.
ContactGround mirrors the day-to-day rhythm of flying clubs—reserve, brief, fly, debrief, bill—without jumping across paper logs or spreadsheets.
Dispatch automation
Pre-flight, 30-minute reminder, overdue, and early-return emails keep pilots and duty officers on the same timeline. Report squawks, oil and fuel usage in one place.
Maintenance & squawks
Pilots log squawks, track hours, and record oil consumption. Operations leads manage maintenance and update squawks.
Instructor availability
CFIs, CFIIs, or DPEs can publish availability schedules. Students can then request time blocks. The instructor can review and accept (or reject) requests and reserve required resources.
Club News
Stay updated with the latest announcements and news from your flying club.
Endorsements & compliance
Leadership or CFIs apply required endorsements to aircraft and grant endorsements to members. Scheduling checks required endorsements before allowing resources to be reserved.
Secure sign-on
Members log in with Google, Microsoft, or Apple accounts, helping to protect your electronic security.
Invoicing & reporting
Hours, oil consumption, instructor activity, and billing exports are auto-filled the moment resource updates are submitted.
Notifications
Notifications keep everyone informed about important updates and changes.
Audit Trail
Audit trails provide a detailed history of changes and actions within the system, ensuring transparency and accountability.
Club Ops Snapshot
Clarity for pilots, maintainers, and the duty officer.
Use ContactGround as your digital ops log so everyone knows aircraft status before keys change hands.
Pre-flight readiness
- Weather snapshot: METAR/TAF widget shows current ceilings and winds for home base.
- Open squawks: pilots review outstanding issues before accepting a resource.
- Dispatch notes: pre-flight emails summarize assignment, times, and special instructions.
Live maintenance feed
- Operations teams change squawk status to Open, In Progress, or Closed with notes and photos.
- Automatic emails notify operations roles when a flight report includes a squawk.
- Maintenance members attach hours, oil, and corrective actions for audit history.
After-action insights
- Pilots submit resource updates with hobbs/tach, fuel, oil, and squawks.
- Leadership downloads invoice-ready summaries by aircraft, member, or instructor.
- Reports surface utilization and endorsement data for club meetings.
Trusted by busy clubs
Reduce phone calls, eliminate duplicate spreadsheets, and keep the fleet mission-ready.
“We adopted ContactGround because dispatch, maintenance, and billing all live in one place. Pilots know the plan, and ops stops chasing updates over text.”
— Elise Hart, Chief Pilot, Coastal Wings CooperativeFAQ
Answers for club leaders, instructors, and maintainers.
What is Contact Ground?
Contact Ground is a modern scheduling, maintenance, and resource management platform built specifically for flying clubs, flight schools, and aviation groups that share aircraft or equipment.
Who is Contact Ground for?
Any organization that coordinates shared aviation resources can benefit—club members, CFIs, dispatchers, and owners all use the same workspace with role-based access.
How are endorsements and permissions handled?
Owners configure the endorsements a resource requires. When a member books, Contact Ground verifies their endorsements, role, and the resource’s current status so only qualified pilots can fly.
What maintenance tools are included?
Track open squawks, scheduled maintenance, and logbook history by resource. CFIs and maintainers can add notes that immediately inform dispatchers and members.
Where can I get product updates or help?
Check the Contact Ground blog for release notes, or reach our support team at customerservice@contactground.com for onboarding assistance and feature requests.
How does scheduling work?
Members reserve aircraft or equipment on an availability-aware calendar. Required endorsements and resource status are checked automatically before a booking is confirmed.
Can I belong to more than one organization?
Yes. Contact Ground is multi-tenant. You can join several organizations, switch between them in a single session, and keep each organization’s bookings, endorsements, and notifications separate.
Does Contact Ground provide aviation weather?
Yes. Integrated METAR and TAF widgets surface real-time airport conditions and forecasts for each organization’s home base to help pilots plan without leaving the dashboard.
How do invitations and onboarding work?
Organization owners invite new members by email. Invitees create an account, select passkeys or social login, and are guided to complete their profile and required endorsements.
Pricing
Simple, usage-based subscription that scales with your roster.
Every plan unlocks the full ContactGround suite—calendar, maintenance, dispatch, weather, endorsements, and invoicing—plus concierge onboarding support and a 7-day free trial.
Members
Only pay for the folks actively flying.
$1/member
- Unlimited scheduling, dispatch, and communication tools
- Instructor availability, endorsements, and training records
- Social login (Google, Microsoft, Apple) included
- Start free for 7 days, cancel anytime
Resources
Each aircraft or simulator costs the same flat fee.
$5/resource
- Maintenance tracking and squawk workflows
- Weather + dispatch alerts tied to every resource
- Fuel, hobbs, tach, and billing exports
- Includes invoicing reports for QuickBooks
Large Organizations
Tiered pricing for 200+ members or 20+ resources.
Custom
- Volume discounts on member and resource pricing
- Dedicated success manager & quarterly reviews
- Custom analytics & accounting exports
- On-site training plus SLA-backed support
Need a ramp-up runway? Large organizations may be eligible for discounted rates while they onboard their members and resources—ask us about multi-squadron pricing.
See ContactGround in your next ops brief.
Share a recent dispatch, maintenance, or billing challenge and we’ll walk through how the platform supports your pilots, instructors, and leaders.