Operations and accounting together
Operations, accounting, admin, and owner roles can enter and review resource expenses when the feature is enabled.
Actual costs and future reserves
Move aircraft cost planning out of disconnected spreadsheets.
Track aircraft loans, hangar rent, insurance, fuel, oil, ramp fees, upgrades, maintenance, and predicted overhaul costs by resource.
- Fixed expenses: aircraft loans, hangar rent, insurance, dues, and other recurring ownership costs.
- Variable expenses: fuel, oil, ramp fees, maintenance, upgrades, and resource-specific operating costs.
- Predicted maintenance: future inspections, oil changes, engine reserve planning, and system upgrades connected to maintenance reminders.
- Hourly rate planning: suggested rates based on actual expenses, predictive maintenance, available funds, and usage hours.
What the rate model considers
1. Actual expenses: costs recorded during the selected period.
2. Predicted maintenance: future cost estimates included only when predictive maintenance is turned on.
3. Available funds: cash or reserves that offset net expenses for the planning window.
4. Usage hours: resource usage for the selected period is used as the denominator for suggested hourly rates.
Credit memo awareness
Approved credit requests can create internal resource expense entries without changing the QuickBooks credit memo workflow.
Reports for decisions
Use total expense trends, fixed-vs-variable charts, category reports, Pareto charts, and suggested hourly rates.
See aircraft expense tracking in Contact Ground.
Review the workflow from reimbursement through expense reporting and hourly-rate planning.