Aircraft and resource scheduling
Members book club resources from calendar views with reservation details, participant tracking, and operational warnings.
Scheduling feature manualScheduling
Calendar and booking workflows
Help members reserve the right aircraft, instructor, or resource while keeping policies visible before the booking is saved.
Instructor-aware scheduling
Instructor availability can guide booking decisions so training reservations line up with CFI or CFII schedules.
Instructor availability manualMobile calendar views
Members can review day, week, month, and resource schedules from the mobile app with dark theme support.
Mobile calendar manualUpcoming calendar limits
Clubs can control how far ahead members can view or create reservations, which helps manage schedule fairness.
Calendar limits manualResources
Aircraft, equipment, and maintenance visibility
Keep the resource list useful for scheduling while surfacing maintenance and weather context where pilots need it.
Resource management
Administrators define aircraft, instructors, and other bookable resources, including rates, availability, and access requirements.
Resource management manualMaintenance blocks
Maintenance events can block aircraft from the calendar so unavailable resources are not accidentally booked.
Maintenance blocks manualMaintenance reminders
Track upcoming maintenance requirements and alert the right people before required items become overdue.
Maintenance reminders manualWeather integration
Show aviation weather context in schedule and operational workflows so members can make better go/no-go decisions.
Weather manualOperations
Dispatch, checklists, and daily flight operations
Give flight operations staff and pilots a shared operational picture before, during, and after a reservation.
Flight operations
Dispatch and operations views support active flying workflows, tracking, and coordination around the day of flight.
Flight operations feature manualOperations user guide
Operational users can follow role-specific instructions for dispatch, active flights, and related workflows.
Flight operations user manualChecklists
Checklist workflows help clubs standardize recurring operational steps and keep completion status visible.
Checklists manualMaintenance operations
Operations users can review maintenance status and coordinate aircraft availability from the maintenance manual workflow.
Maintenance operations manualMembers
Readiness, qualifications, documents, and member records
Centralize the information that determines whether a member is ready to fly and current with club requirements.
Member profiles
Members maintain profile details, preferences, and readiness information used across scheduling and notifications.
Member profile manualCurrency reminders
Track expiring personal and organization currency so members can see when required items are approaching renewal.
Currency reminders manualEndorsements and qualifications
Use endorsements to manage resource access, pilot qualifications, and requirements for aircraft or operational privileges.
Endorsements manualIFR endorsement
Support IFR-specific qualification workflows when a club needs separate instrument access or tracking.
IFR endorsement manualDocuments
Manage club references, required reading, member uploads, approvals, expiration dates, and booking enforcement.
Documents feature manualDocument administration
Administrators can publish documents, define upload requirements, review submissions, and remove approvals when needed.
Documents administration manualCommunications
Notifications, messaging, news, and search
Keep club communications visible without pushing every operational update through personal texts or email threads.
Notifications
Send email, push, SMS, and in-app notifications for important workflows while letting members manage preferences.
Notifications manualMember notification preferences
Members choose the notification channels and categories that match how they want to receive club updates.
Notification preferences manualOrganizational messaging
Send targeted messages to members or groups from inside Contact Ground instead of maintaining separate lists.
Messaging feature manualNews and blog entries
Publish club news, updates, and announcements in a place members can review after sign-in.
News feature manualSearch
Find relevant records and workflows faster with search support across the product.
Search manualBusiness
Administration, reporting, accounting, and ownership
Support the back office work that keeps the club configured, auditable, and financially organized.
Organization administration
Owners and administrators configure club settings, users, roles, resources, communications, documents, and policies.
Administration manualOwner configuration
Organization owners manage higher-level configuration, subscription responsibilities, and club setup decisions.
Owner configuration manualAudit log
Review administrative and operational changes when the club needs traceability for important activity.
Audit log manualReports
Use reports to review activity, billing, operations, and other club data without building spreadsheets by hand.
Reports manualQuickBooks integration
Connect Contact Ground with QuickBooks Online for accounting setup, mapping, invoicing, and export workflows.
QuickBooks feature manualAccounting and invoicing
Accounting users can follow playbooks for dues, flight charges, invoice review, and QuickBooks-backed workflows.
Accounting playbookCredit requests
Members can request billing credits while accounting users keep the adjustment workflow organized.
Credit requests manualGetting started and glossary
New users can orient themselves with first-login guidance and a shared vocabulary for product terms.
Getting started manual