Aircraft scheduling
Members reserve aircraft and view / request instructor availability from a shared calendar with multiple views. Time to maintenance and required endorsements are clearly indicated.
Built for volunteer-run flying clubs
Replace calendar chaos, spreadsheet drift, and side-channel operations.
Most flying clubs are run by people who also fly, instruct, maintain aircraft, and support members. Contact Ground reduces the administrative load by putting the schedule, roster, aircraft status, required documents, and financial workflows in one place.
For club officers
Manage resources, members, permissions, document requirements, reports, and billing workflows without chasing separate spreadsheets.
For members
Book aircraft, see maintenance status, upload documents, acknowledge required reading, and receive mobile notifications.
Everything your club needs to operate
One platform for the daily work of running a flying club.
Contact Ground connects the workflows that are usually scattered across paper binders, group texts, inboxes, disconnected calendars, and accounting exports.
Maintenance tracking
Track upcoming scheduled maintenance, oil and time logging, aircraft status. Planned (and predicted) maintenance is shown on the calendar, allowing all members to see where things are before they book the wrong plane for the trip.
Squawks and flight ops
Pilots capture aircraft squawks during post-flight recordkeeping. The next pilot in line gets the information immediately. Operations team receives notifications and can take action promptly.
Member management
Maintain the roster, assign roles, send invitations, manage endorsements and currency, and track member readiness.
Documents and compliance
Publish club documents, require member uploads, collect acknowledgements, track expirations, review submissions, and surface compliance status.
Invoicing and reports
Support monthly dues and hourly rates, credit requests for fuel purchases, generate and send invoices with optional QuickBooks handoff.
Mobile club operations
Keep members and aircraft status current from the ramp.
Members can check the schedule, receive notifications, upload required documents, read required policies, submit squawks, and follow flight operations workflows from their phone.
- Push and in-app notifications: alert members about required reading, schedule changes, messages, approvals, and operational updates.
- Mobile documents: view club documents, upload required member documents, make files available offline, and manage personal documents.
- Day-of-flight workflows: keep dispatch, flight hours, squawks, and aircraft status connected to the operational record.
Designed around club roles
Give each person the tools they need without exposing everything to everyone.
Contact Ground supports owners, admins, operations staff, instructors, and members with role-aware workflows.
Owners and admins
Configure resources, rates, requirements, reports, member access, document definitions, integrations, and organization settings.
Operations and maintenance
Review aircraft status, track squawks, manage maintenance blocks, and keep flight operations moving.
Instructors
Coordinate availability, schedule training events, and support member bookings without separate coordination tools.
Members
Book aircraft, view status, receive updates, view and upload required documents, and manage their own profile and notifications.
See Contact Ground with your club workflow
Ready to simplify flying club management?
Schedule a demo or start a trial to see how Contact Ground handles your aircraft, members, documents, maintenance, squawks, billing, and mobile operations.